Having more than expected people in your event is a dream of every organiser but sometimes this dream can transform into a nightmare and your event will be ruined. Managing crowd is an important task for organisers to run a safe and enjoyable event.
You can use different strategies to control overcrowding and to secure the success of your event.
You should always monitor the number of people arriving at your event through pre-registration and participation history in entries. Try to arrange a system to restrict people entering the site after a maximum number of entries is reached.
Try to sell the tickets for the event in advance so that you will have an estimate of the number of people who are coming to attend the event. In the case of larger events and the events that do not have tickets managing overcrowding is a difficult task for the organisers. The organiser must be aware of the capacity of the venue. They must plan the event accordingly and must be prepared to manage if the number of people exceeds.
If the event consists of more than one day then make sure which day will be busier. Try to focus on some extra arrangements for that day.
Well qualified and experienced security staff is always important for an event to help if overcrowding leads to any physical injury.
Your site should have sufficient space to fit the number of people that you are going to invite. If you are inviting people more than the space you have, then the chances of overcrowding are high.
Arrange barriers to keep vehicles separate from the pedestrians and the emergency access routes should be clear. Organisers should hire staff who can supervise people in the entry and exits to keep the flow of guests moving.
Preventing overcrowding can be a very hectic and challenging task for an organiser but this is the responsibility of organisers to manage the safety and health risks of people attending the event. All the strategies are helpful for the organisers to prevent overcrowding and to ensure the safety of people.